RULES AND REGULATIONS
Organizational Guide
General
A. It is the participant’s responsibility to understand all aspects of the competition rules.
B. With the registration, the swimmer accepts OCEANMAN rules and regulations, the special rules of each event of OCEANMAN circuit and the
participant’s terms and conditions.
C. Each swimmer is responsible to compete in good physical condition, and with sufficient training to undertake the distance in which he/she register
to.
D. Doping is strictly prohibited. At the time of registration, each swimmer accepts the obligatory anti-doping rules for the entire event. At the time
of registration, each participant declares not to violate prior, during or after the event the Organic Law 3/2013 which regulates the protection of
Athletes Health and fight against doping in sports events and activities.
E. Participants are obliged to follow the indications and instructions of race officials and public authorities.
F. Race officials have the authority to disqualify any participant. Medical staff and/or the technical race director have the final decision on the withdrawal
of a competitor given if he/she is deemed physically incapable of continuing the race without the risk of serious injuries or death. If any competitor
decides to withdraw from the race at any time, it is his/her responsibility to report the decision to the information point located at the finish area and
hand in his/her number and/or timing chip immediately.
G. Individual support inside the water from friends, relatives, coaches etc. during OCEANMAN races is not allowed. All competitors have the
obligation to decline immediately any attempt of assistance. Otherwise, the competitor will be subject to a warning or even
disqualification.
H. The basic principles of the event are fairness and compliance of the rules and regulations. It is prohibited to neglect the rules with an
intention to take an advantage. Competitors are not allowed to impede or endanger others and hinder the course of the race. Competitors must be polite to other competitors, volunteers, referees and medical staff. Competitors must respect the environment and avoid pollution.
I. For matters not covered in these rules, we will contemplate as reference our competition referees’ decisions established in each venue of OCEANMAN Races. They will be the only ones assigned to deliver and apply the decisions of this regulations.
J. OCEANMAN rules and regulation may be revised and updated during the international circuit competitions season.
Modalities
2.1. Modalities Swimmers can participate in one or several of the following distances.
OCEANMAN: Comprises distances between 10 km and 14 km depending on the venue. Individual competition, competitive, timed, classifying. We aim to standardize OCEANMAN distance to 10 km.
HALF OCEANMAN: Comprises distances between 5 km and 7 km depending on the venue. Individual competition, competitive, timed, classifying. We aim to standardize HALF OCEANMAN distance to 5 km.
SPRINT: Comprises distances between 1.5 km and 2 km depending on the venue. Individual competition, competitive, timed, classifying. We aim to standardize SPRINT distance to 2 km.
OCEANKIDS: Comprises distances between 500 m and 1000 m depending on the venue. Individual competition, competitive, timed.
OCEANTEAMS: Team relay race, comprises distances between 500 m and 1000 m depending on the venue. 3 swimmers per team is mandatory, competitive, timed. There are three categories – Male, Female and Mixed teams.
Categories
In all distances there are different categories considering the participant’s age and gender. Competitors under 18 must present parental or guardian authorization to collect race bag.
OCEANMAN (MALE, FEMALE)
CATEGORY | AGE RANGE |
|---|---|
OVERALL | TOP 3 SWIMMING |
JUNIOR | Swimmers from 16 to 19 years of age |
Master 20-29 | Swimmers from 20 to 29 years of age |
Master 30-39 | Swimmers from 30 to 39 years of age |
Master 40-49 | Swimmers from 40 to 49 years of age |
Master 50-59 | Swimmers from 50 to 59 years of age |
Master 60-69 | Swimmers from 60 to 69 years of age |
SPRINT (MALE, FEMALE)
CATEGORY | AGE RANGE |
|---|---|
OVERALL | TOP 3 SWIMMING |
JUNIOR | Swimmers from 16 to 19 years of age |
Master 20-29 | Swimmers from 20 to 29 years of age |
Master 30-39 | Swimmers from 30 to 39 years of age |
Master 40-49 | Swimmers from 40 to 49 years of age |
Master 50-59 | Swimmers from 50 to 59 years of age |
Master 60-69 | Swimmers from 60 to 69 years of age |
Masstar +70 | Swimmers from 70 years of age |
HALF OCEANMAN (MALE, FEMALE)
CATEGORY | AGE RANGE |
|---|---|
OVERALL | TOP 3 SWIMMING |
JUNIOR | Swimmers from 16 to 19 years of age |
Master 20-29 | Swimmers from 20 to 29 years of age |
Master 30-39 | Swimmers from 30 to 39 years of age |
Master 40-49 | Swimmers from 40 to 49 years of age |
Master 50-59 | Swimmers from 50 to 59 years of age |
Master 60-69 | Swimmers from 60 to 69 years of age |
Masstar +70 | Swimmers from 70 years of age |
OCEANKIDS (MALE, FEMALE)
CATEGORY | AGE RANGE |
|---|---|
U9 | Swimmers from 7 to 8 years of age |
U11 | Swimmers from 9 to 10 years of age |
U13 | Swimmers from 11 to 12 years of age |
U15 | Swimmers from 13 to 14 years of age |
OCEANTEAMS (MALE, FEMALE, MIXED)
CATEGORY | AGE RANGE |
|---|---|
Male, Female, Mixed | Swimmers from 12 years of age |
Awards
4.1. VENUE AWARDS
OCEANMAN
Top 3 in overall, male and female will be awarded with medals or trophies Top 3 in age groups, male and female All competitors who complete the race will be awarded a finisher medal
HALF OCEANMAN
Top 3 in overall, male and female will be awarded with medals or trophies Top 3 in age group, male and female All competitors who complete the race will be awarded a finisher medal
SPRINT
Top 3 in overall, male and female will be awarded with medals or trophies Top 3 in age group, male and female All competitors who complete the race will be awarded a finisher medal
OCEANKIDS
Top 3 in age group, male and female will be awarded with medals or trophies All competitors who complete the race will be awarded a finisher medal
OCEANTEAMS
Trophy or medals for Top 3 Teams (Male, Female, Mixed)
4.2. WORLD FINAL CHAMPIONSHIP AWARDS for OCEANMAN, HALF OCEANMAN, SPRINT distances.
Organizers will award with trophies or medals TOP 3 positions in overall Male/Female and in all age groups. There will be cash awards for the Continental and World Final Championships.
World Final Championship qualification slots
During all season OCEANMAN events competitors will be qualifying for OCEANMAN World Final Championship in OCEANMAN, HALF OCEANMAN & SPRINT distances. The swimmers will be qualified only for the distance they participated and completed.
OCEANMAN Races
The TOP 10 swimmers in every age group and TOP 3 in Inspiration category will get a qualification slot for OCEANMAN World Final in OCEANMAN, HALF OCEANMAN, SPRINT distances.
ULTRAOCEANMAN
All the Ultra-OCEANMAN finishers get a 25% discount and access to the final.
Participation in OCEANMAN World Final Championship will be open
to swimmers without previous qualifying at OPEN EVENT. These swimmers will follow the same course in OCEANMAN, HALF OCEANMAN and SPRINT distances, but will not be eligible for the prizes.
OCEANMAN (MALE, FEMALE)
CATEGORY | Slots |
|---|---|
Junior | 10 Slots |
Master 20-29 | 10 Slots |
Master 30-39 | 10 Slots |
Master 40-49 | 10 Slots |
Master 50-59 | 10 Slots |
Master 60-69 | 10 Slots |
Master+70 | 10 Slots |
Inspiration | 3 Slots |
HALF OCEANMAN (MALE, FEMALE)
CATEGORY | Slots |
|---|---|
Junior | 10 Slots |
Master 20-29 | 10 Slots |
Master 30-39 | 10 Slots |
Master 40-49 | 10 Slots |
Master 50-59 | 10 Slots |
Master 60-69 | 10 Slots |
Master+70 | 10 Slots |
Inspiration | 3 Slots |
SPRINT (MALE, FEMALE)
CATEGORY | Slots |
|---|---|
Junior | 10 Slots |
Master 20-29 | 10 Slots |
Master 30-39 | 10 Slots |
Master 40-49 | 10 Slots |
Master 50-59 | 10 Slots |
Master 60-69 | 10 Slots |
Master+70 | 10 Slots |
Inspiration | 3 Slots |
OCEANMAN reserves the right to invite ambassadors to World Final Championship without prior qualifying.
Use of wetsuit
Wearing of wetsuit in all OCEANMAN distances (OCEANMAN, HALF OCEAMAN, SPRINT, OCEANKIDS, OCEANTEAMS) will be regulated depending on the water temperature. A breach of this rule may result in disqualification. It is prohibited to use two wetsuits.
TEMPERATURE
- Less than 18ºC (Mandatory use of wetsuit).
- Between 18ºC and 24ºC (Allowed use of wetsuit).
- More than 24ºC (Not allowed use of wetsuit).
Equipment allowed
Below you can find a list of allowed equipment during any OCEANMAN race:
Swimming cap provided by organizers, correct color, only 1 piece.
Use of:
Buoy is obligatory for all OCEANMAN distances. The safety buoys must be visible and used during all the competition. The minimum size deflated is 41cmX31cm and inlflated 30cm height.
The distance of the rope between the belt and safety buoy must be from 20 cm to 60 cm.
Crossing the finish line without personal safety buoy may result in disqualification.
- Goggles are obligatory during all race.
- Wetsuit (depending on water temperature)
Timing chip must be worn during all races. In case it is lost the participant must inform the timekeeping company at the finish line. The swimmer must reimburse the value of the device if the timekeeping company find it necessary. The organizers will indicate how and where to wear the chip during the technical race briefing.
- The bib number must be visible. When a wetsuit is allowed or mandatory, the bib number must be written on the safety buoy (sticker), both hands (tattoo or marker) and swimming cap (one side). When a wetsuit is not allowed, the bib number must be written on the safety buoy (sticker), both shoulders or both hands (tattoo or marker).
- Usage of electronic devices, such as watches, heart rate monitors, and water GPS is allowed, excluding aquatic music players or similar devices. If a swimmer neglects this rule, he/she will be disqualified. Participants can be disqualified from the competition by the official referees for neglecting any part of the race rules & regulations.
- It’s not permitted to use any equipment or materials that aid swimmers’ propulsion or flotation—snorkels, fins, gloves, paddles, pull buoys, etc.
Time limits
Time limits to reach the finish line are:
- OCEANMAN (10 KM)
- Cut-off time sections:
- Km 3 – 1h 30 min.
- Km 5 – 2h 15 min.
- Km 6 – 3h
- Finish line cut-off time -4h 30 min.
- Cut-off time sections:
- HALF OCEANMAN (5 KM)
- Cut-off time sections.
- Km 3 – 1h 30 min.
- Finish line cut-off time – 2h 30 min.
- Cut-off time sections.
- SPRINT and OCEANTEAMS (1.5 KM / 3X500 M)
- Finish line cut-off time – 1h 30 min.
Feeding points
- 2 for OCEANMAN distance
- 1 for HALF OCEANMAN distance
- None for SPRINT, OCEANTEAMS or OCEANKIDS distances
Registrations
Registration can be done exclusively in the official platform provided at OCEANMAN website.
- Registration fee includes:
- The right to participate in the competition
- Accident Insurance
- Assistance before, during and after the race
- Feeding during and after the race
- Classification & Timing service
Registrations at RocktheSport platform involves a 3€ service fee.
Participant can request change of personal data, except of Name/Surname, up to 1 month before the event.
If the participant registered is unable to attend any event, he/she can only transfer the rights of participation to another person until 1 month prior to the event and paying 25€ of transfer fee.
Participant can request the full refund of registration fee, services and products purchased through the registration platform, only during 1 month after registration was done.
Swimmer can change the distance for the event he/she is registered for. Downgrading distance from bigger to smaller does not have any extra fee neither allows any refund. Upgrading distance from smaller to bigger will include the fee difference payment.
There is no option of changing registration from one event to another, unless it’s a solution, provided by OCEANMAN for any race cancellation/postponement.
Participants under 18 years of age must provide parents’ or guardians’ consent at registration desk, before race bag pickup. No swimmer under the age of consent can participate without signed authorisation. The minimum age for participation is:
- OCEANMAN
- Minimum age of 16 years
- HALF OCEANMAN
- Minimum age of 15 years
- SPRINT
- Minimum age of 10 years
- OCEANKIDS
- From 7 to 14 years
- OCEANTEAMS
- Minimum age of 12 years
In some events, due to local laws and restrictions, minimum ages can vary from the ones stated above.
Safety
A security on land and in water is provided by the OCEANMAN event local organiser. During the competition, swimmers’ safety will be monitored by boats and kayaks that follow the course. The organisational and safety team will be authorised to withdraw any participant due to medical reasons or cut-off time.
Referrees
OCEANMAN events have a Referees Committee controlling timing, start and finish lines, mandatory turning buoys and taking the final decision.
The referees and organisers have the right to disqualify for the following reasons:
- Unsportsmanlike behaviour
- Exceeding time limit
- Avoidance of mandatory buoys
- Whenever the swimmer shows signs of dehydration, hypothermia, extreme fatigue
- An extremely slow pace or any other sign that prevents the participant swimming in good physical conditions
- When the swimmer does the safety gesture of emergency rotation, one or both arms.
- Kayakers and boats will monitor the health and safety of the swimmers and will report to the technical team
- Not following organization instructions
- Usage of forbidden gear
Race results
After publishing provisional raced results, there will be 15 minutes for any complaint or change needed. Complaints regarding results or another swimmer must be written and directed to Chief Referee, paying a deposit of 20 EUR. After 15 minutes the results will become official, and no more claims could be done. After the complaint resolution by the Referees Committee no more claims may be done for the same reason.
Event cancellation
The swimmer accepts OCEAMAN rules and regulations during registration for the competition and therefore accepts that the organizer of the event can delay, modify or cancel the event if the conditions are dangerous on the day of the event.
In the situation that the event is delayed, modified or cancelled for any reason including, but not limited to, causes of force majeure or elements (including, but not limited to, wind, heavy seas, rain, hail, hurricane) , tornado, earthquake, terrorist acts, epidemic, pandemics, fire, threat or exit in manifestation, labour difficulties, interruption of work, insurrection, war, public disaster, flood, unavoidable accident, or any other cause beyond the will of the organizer of the event, the registration fees will not be refunded.
In case of event postponement, registrations will be transferred to new date automatically, but it may require swimmers’ confirmation, which will be communicated by email to all participants registered. In case the event cancellation after any race flag off due to weather conditions or safety risks for the swimmers, the event will be considered organized, and no refund option or re-schedule will be proceeded.
In case of heavy weather conditions, the organization reserves the right to modify any race distance and route.
Personal data
The organization informs, and you agree to the following: All the information provided by you at the time of registration for the competition or by any other communication channels is incorporated into a secure and confidential database. OCEANMAN Open Water, S.L. is responsible for the management of this database.
The main purpose of this data collection is no other than the administration and management of the competition, the notification of possible modifications or changes in the calendar of the events and/or promotion of the products related to OCEANMAN. For this reason and with a clear sporting objective, promotional and commercial aims, we ask athletes and their children to give their consent for the reproduction of their images in photographs and other recordings taking place during the competition.
In case you wish to withdraw your consent, you must notify OCEANMAN Open Water, S.L. in writing and under the provisions of the Organic Law 15/1999, 13, you can rectify or cancel partially or totally your personal data. In each of the venues of this championship, this general regulation may incorporate specific modifications, in compliance with the legislation of each host country.
Cancellation Policy
This cancellation policy applies to all participants and franchisees. It ensures clarity on refund requests, registration transfers, and other related matters.
1. Registration Transfer
Registrations are non-transferable to another person without approval. A participant may transfer their registration to another person by paying a transfer fee. A fee of €25 will be charged for each registration transfer. Under no circumstances may a swimmer compete using another person’s registration number. All participants must provide accurate and truthful information. Providing false information may result in liability for any damages caused.
2. Refund Policy
A full refund will be granted if requested within 15 days of confirmed registration.
A full refund will be provided seven days before the event. if the participant has purchased cancellation insurance. If cancellation insurance has not been purchased, the refund policy follows legal regulations and needs further clarification.
3. Refund Processing (RTS Platform)
Refunds must be requested and processed through the RTS platform. If an issue arises due to a change in the participant’s card, alternative methods will be considered. Changing the event within the same season, as different organizers manage these events. A fee of €25 will be charged for each registration transfer.
Wainer
I declare and agree with the undersigned ID number / passport, I would like to participate with my own initiative and individual responsibility in the OCEANMAN event in distance similar to Sprint- Half Oceanman and Oceanman and Ι declares consciously and solemnly the following:
- I have been fully informed of the specific race regulations and fully accept them.
- I am fully conscious that this race is very hard and difficult. I am also fully aware of the probability of physical stress and injuries that can occur to me during the race. I expressly and unconditionally accept to follow the instructions of the qualified personnel during the race. In the event that I do not follow the instructions of the staff or that I act in a way that prevents the smooth and secure conduct of the race or that can be dangerous for the participants.
- I unreservedly accept that the organisers can disqualify me from the race. I have presented to the organising committee of the event a medical certificate from the last semester, confirming that I have not encountered any health problems and I can participate in this long-distance race and in other similar long-distance events.
- I certify that the organising authority of the race OCEANMAN distance and all the involved persons (individuals or legal entities) do not have any responsibility for anything that occurred before, during or after the event, as indicative death, physical or mental harm to my health (temporary or permanent), or other injury.
- Moreover, I confirm that the organising authority of the race and all the involved persons (individuals or legal entities) do not have any responsibility for anything that occurred before, during or after the event, including attendees and/or viewers, that is connected or not with my culpability.
- I have all the responsibility to protect my health, and I explicitly declare that no claim will be raised for any physical or mental disability that may occur and/or death and/or for any direct, indirect, financial, repayment or other damage of any kind, directly or indirectly related to this race, as well as any material damage caused by or due to the match.
- The organiser is not responsible for any loss or damage of any kind. I explicitly relieve the organisers of any responsibility regarding my health, any accident or even my death.
- I hereby declare that I am aware of the General Data Protection Regulation (GDPR), and I unreservedly allow the organisers the use of my personal data for marketing and promotional purposes of the above event and of the organisers, such as photos, videos, and audio recordings which will be taken during the race, as well as filming and recording the race with any kind of media.
For all the above cases, I declare that I absolve the organisers from any liability, and I waive any claim. All copyrights on photos, videos, and recordings of all audio and video recordings and promotional filming taken during the event and other venues of the event belong to the organizer.
- I am fully aware that this race and the connected activities take place in a location away from a hospital and may be difficult/impossible to transport to it in case of need. Nevertheless, I choose to participate in the above-mentioned race despite the increased risk for me (because of the distance from a hospital) in case of injury or any other physical or mental problem that may occur to me.
- My participation in this race, implies the full and unconditional acceptance of the terms and any additional conditions that may arise before, during or after the race.
- I have read and fully understand the special needs, Race Regulations, terms and conditions of participation in the OCEANMAN Event.
- I am in excellent physical situation and take full responsibility for my participation.
- I am legally qualified to sign this statement in my name and on my behalf.
